The Welcome
A focused service around arrival or the gap after the ceremony.
- Arrival or post-ceremony service
- Agreed hot-drink menu
- Horsebox setup
- Barista service
For couples and wedding planners
Speciality coffee for your wedding day—and the morning after
Give your guests a proper coffee break.
Gallop & Grind can welcome people as they arrive, serve while photographs are taken, provide an evening espresso bar or return for coffee and pastries the following morning.
We shape the service around your venue, timings, guest numbers and plans, with hosted, guest-paid and combined options available.
Coffee at the moments guests need it most
- Guest arrival
- Something warm in people's hands while they find their seats, particularly for early arrivals and outdoor ceremonies.
- After the ceremony
- The first natural gap of the day, when everyone is standing about and glad of a reason to gather.
- During photographs
- Coffee keeps guests occupied and in one place while the couple and photographer disappear for a while.
- Afternoon cake or dessert
- Espresso and hot drinks alongside cake, dessert or an afternoon tea service.
- Evening espresso service
- An alternative to the bar late on, and welcome for guests who are driving home.
- Morning-after coffee
- For guests staying at the venue or camping nearby, a proper coffee makes the morning considerably easier.
- Supplier or bridal-party preparation
- Coffee during getting-ready and setup, for the wedding party and the people working the day.
Service formats
How drinks are paid for is agreed before the day, and can change part-way through it.
- Hosted service
- You pay for an agreed menu, number of drinks or service period.
- Guest-paid service
- Guests purchase their own drinks. This is normally subject to suitable attendance, service time and commercial arrangements.
- Combined service
- Begin with a hosted allowance and move to guest-paid service afterwards.
Example wedding options
Starting points rather than fixed packages. Each is adjusted to your venue, timings and guest numbers before we quote.
The Wedding Coffee Bar
A longer hosted service across more of the day.
- Longer hosted service
- Espresso-based drinks
- Tea
- Hot chocolate
- Decaf
- Alternative milk
The Morning After
A return visit the following morning for guests still on site.
- Coffee and hot drinks
- Optional pastries
- Venue-resident or camping guests
What is included
- Horsebox setup
- Agreed staffing
- Setup and pack-down
- Agreed menu
- Ingredients
- Cups and serving items
- Travel as quoted
- Venue coordination
- Waste arrangements as agreed
Anything outside this list is set out on the quotation, so you can see exactly what is and is not covered before you commit.
Venue requirements
We confirm the practical detail with your venue or coordinator directly before the day, so nothing is discovered on the morning.
- Off-grid system
- The horsebox is self-sufficient. It carries its own power, so no generator or venue hook-up is required and we are not competing with the caterer for sockets.
- Water
- We carry our own water for service, so a tap at the pitch is convenient but not required.
- Final numbers
- Final guest numbers and menu choices are confirmed 14 days before the wedding, at the same point the balance falls due. Small changes after that are usually fine — tell us and we will do what we can.
Wedding menu
A sample of what we can serve, not a fixed list. The final menu is agreed with you and sized to the service you book.
Espresso-based coffee
- Espresso
- Americano
- Flat white
- Cappuccino
- Latte
- Mocha
- Decaf (any of the above)
Other drinks
- Tea
- Hot chocolate
- Iced coffee
- Seasonal drinks
Milk
- Whole milk
- Oat milk
Pastries, where booked
Wedding questions
- Can drinks be prepaid?
- Yes. Drinks can be hosted by the organiser and settled as part of the booking, so guests are not asked to pay on the day.
- Can guests purchase their own drinks?
- Yes. Depending on the booking, guests can buy their own drinks, the organiser can host the bar, or the two can be combined — for example a hosted first hour followed by guest purchases.
- Do you serve decaf?
- Yes. Decaf and alternative milks are part of the standard offer rather than something to request specially.
- Do you offer non-coffee drinks?
- Yes. Tea, hot chocolate and selected seasonal drinks can be included in the agreed event menu.
- Do you need electricity or water?
- No. The horsebox is fully self-sufficient — it carries its own power and water, so no generator or site hook-up is required.
- How far do you travel?
- We are based in Bulford, Wiltshire, and our standard pricing covers events within 30 miles of base — which takes in most of Wiltshire and a good part of Hampshire. We do travel further for events that suit us, and any travel cost is set out in your quote before you commit to anything.
- How is the date secured?
- A deposit of 25% of the quoted total secures the date, and the balance is due 14 days before the event. Final guest numbers and menu choices are confirmed at the same 14-day point. Our full terms, including the cancellation schedule, are set out on the booking terms page.
Read next
- The coffee itself
Fire & Flow beans, the Astoria lever machine and the full drinks list.
- Wedding FAQs
Timing, space, power and how a date is held, grouped by booking type.
- Who you will be dealing with
Pippa runs service, Cam handles logistics. No agency, no rotating staff.
Planning your wedding coffee?
Tell us your date, venue and approximate guest numbers. We will confirm availability and recommend the most suitable service.